How-To: Configure Delegates in Gmail

Provide access to a Gmail account to other Gmail users without providing password. 

Step-by-step guide

Adding a delegate (see link below for additional instructions on how to remove): 

  1. On your computer, open Gmail. You can't add delegates from the Gmail app.

  2. In the top right, click gear icon (Settings).

  3. Click Settings.

  4. Click the "Accounts and Import" or "Accounts" tab.

  5. In the "Grant access to your account" section, click Add another account.

  6. Enter the email address of the person you want to add.

  7. Click Next Step and then Send email to grant access.

  8. The person you added will get an email asking them to confirm. It may take up to 24 hours for you to see them as a delegate after they confirm.

  9. It's working when you login to your own UCSD Gmail account in a browser, click on UC San Diego icon in the upper right corner, and see the delegated account: 

  10. Should be able to click on the delegated account and see it's inbox without logging in again. 

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